4 Calendar of Responsibilities
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This is not a comprehensive list of all chair responsibilities. It is a reference of cyclical activities. Sr. Administrative Assistants often assist with these activities in coordination with the chair. |
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July |
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New budget year begins |
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Interview and hire adjunct faculty for fall |
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4 weeks prior to fall semester start: review courses with 4 students or less and post rationales in Box folder |
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3 weeks prior to fall semester start: review courses with 7 students or less and post rationales in Box folder |
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Check faculty loads for fall semester |
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August |
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2 Wednesdays before full term fall classes start: determine which sections need to run with low enrollment and which to cancel. Post rationales in Box folder |
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Make sure new faculty for fall have paperwork in system (order keys, computer, phone, etc.) |
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Schedule division meetings for the year and hold August Division meeting |
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Notify Tenure Renewal Faculty that will be evaluated this year |
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Proposed faculty contract modifications (reassigned time forms) due to dean |
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Communicate Convocation Week activities |
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Prepare list of courses for course evaluations and send to Office of Instruction per instructions |
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Schedules for spring semester due |
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Review faculty calendars to ensure faculty are meeting expectations per policy: 15 teaching hours, 5 office hours, 5 campus hours, and 5 office/campus hours= 30 on campus hours |
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Review faculty syllabi to ensure they are complete and meet expectations |
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Check program review rotation schedule and notify faculty |
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September |
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Complete all LOA’s |
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Engage faculty in curriculum council changes for the next year’s catalog. GEM courses due in October and non-gem courses due in November. |
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Schedule initial program review planning meeting with faculty and sr. administrative assistant |
| Report faculty Committee assignments to the Dean |
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October |
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Due date for GEM curriculum council proposals to allow for GEM Council |
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Cycle 2 PD Fund deadline |
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Approve first year tenure candidates FET members |
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November |
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Final round of Curriculum Council forms for next academic year catalog due to dean and Office of Instruction |
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Summer and Fall schedule section entry opens |
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Submit formal evaluation and recommendation for 4th year tenure candidates |
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December |
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4 weeks prior to spring semester start: review courses with 4 students or less and post rationales in Box folder |
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3 weeks prior to spring semester start: review courses with 7 students or less and post rationales in Box folder |
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Interview and hire adjunct faculty for spring |
| Schedules for summer and fall due |
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Check faculty loads for spring semester |
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Meet with 4th year tenure candidates |
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January |
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2 Wednesdays before full term spring classes start: determine which sections need to run with low enrollment and which to cancel. Post rationales in Box folder |
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Make sure new faculty for spring have paperwork in system (order keys, computer, phone, etc.) |
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Communicate Convocation Week activities |
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Prepare list of courses for course evaluations and send to office of Instruction per instructions |
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Proposed faculty contract modifications (reassigned time form) for spring semester due to dean |
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Check Syllabi |
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Expect budget planning assumptions from the Office of Finance and Business and prepare next year’s budget submission. |
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February |
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Complete all LOA’s |
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Tenure Renewal and Special Appointment faculty: Complete all course observations for faculty (due March 1st). Part-time/adjunct faculty course observations are ongoing. |
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March |
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Write and submit summative evaluation report for tenure renewal candidates and special appointment faculty and meet with the faculty to discuss the evaluation documents. |
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Observation of tenure track faculty |
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April |
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Deadline for furniture purchases |
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Prepare spring schedule for section entry |
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Tenure Renewal and Special Appointment Faculty: Submit summative evaluation report, faculty’s self-report, and course observation to the Provost’s Office. |
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Cycle 1 PD fund deadline |
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Submit move to Professor applications |
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May |
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Deadline for PO’s, payment requests, and travel authorization forms |
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Send part-time/adjunct faculty course observations to the Provost’s Office |
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Ensure program review documents are complete and uploaded to Box |
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Cancel summer low enrolled courses |
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June |
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All purchase for this fiscal year must be received. Travel reimbursements for this fiscal year must be submitted. |
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Monitor fall enrollments and add sections/raise caps as needed |
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Monitor email |