43 Student Academic and Registration Information

MyNIC: Student Information on the Web

MyNIC is an online information portal where students receive the majority of their official college communications and are able to access Self Service options such as class schedules, unofficial transcripts, admissions and financial aid information, advisor’s name, assessment scores, forms, and important announcements. Self Service is used by students to determine class availability, register for courses, and pay tuition and fees.

After being admitted to North Idaho College, students will receive MyNIC access information.

To log in to MyNIC:

1. Go to www.nic.edu and click “MyNIC.”
2. Click on the “New Students and Employees Start Here” button.
3. Follow the instructions to log in.
4. Access Self Service by clicking on the button.
5. Access Cardinal Mail by clicking on the button.

Questions about MyNIC should be directed to the NIC HelpDesk at (208) 769-3280 or helpdesk@nic.edu.

Address Changes

Students having correct addresses on file is vital for college records. Students may update their contact information by logging into their MyNIC account, accessing Self Service, and clicking on their user profile icon in the upper right corner. Students are able to update their address, phone numbers, and personal email address in this area. Updates to emergency or missing person contacts can also be completed in the user profile area of Self Service.

Registration

Registration is the official process of enrolling in classes. NIC is on a 16-week fall/spring semester, followed by a summer session. The student calendar has information regarding application and registration dates. Registration information is available at www.nic.edu.

After applying for admission, and submitting required documentation, students will receive an acceptance letter from NIC which will provide information about registration.

Students register by assigned start times through their MyNIC account. Appointment times for continuing students are determined by the number of credits completed. New and transfer students register for classes during their advising and registration appointment.

Students with financial holds may not register until the hold has been cleared. Student hold notifications may be viewed in their MyNIC account.

Credit Load

Full-Time
A student enrolled in 12 or more credits in a term is classified as a full-time student.

Three-quarter Time
A student enrolled in 9-11 credits in a term is classified as a three-quarter time student.

Part-Time
A student enrolled in 6-8 credits in a term is classified as a part-time student.

Less Than Half Time
A student enrolled in 5 or less credits in a term is classified as a less than half time student.

Freshman and Sophomore Classification

Students with 25 or less completed semester credits are classified as freshmen, those with 26 or more are classified as sophomores.

Credit Information

Definition of Credit

A credit, sometimes referred to as semester credit or semester hour, is related to time spent in class, study, preparation, laboratory, or field experience. One semester credit hour normally requires 45 hours of student work, or:

1. 50 minutes in class each week for one semester (which assumes twice this amount of time in study and preparation outside the classroom), or
2. two to three hours in laboratory each week for a semester, or
3. the equivalent combinations of 1 and 2.

Credit for workshops and short courses is granted on the basis of one semester credit for 45 hours of scholarly activity.

Credit Enrollment Limits

Registering for an excessive number of credits may result in marginal performance. The credit limit for fall and spring semester is 18 and seven for summer session. Students wanting to exceed these limits are required to request an overload petition from Advising Services.

Course Schedule Changes (Add/Drop)

The add/drop period allows students to add classes on a space-available basis or drop classes without transcript notation. Students can make schedule changes online or through Cardinal Central. If the class is a late-start, it may be added through the second calendar day of the class. For all late-start classes, drops with no grade must be processed prior to the end of the second calendar day. Refer to the calendar for full-semester courses add and drop dates.

Audit

A student may enroll in many classes on an audit basis. Students are encouraged to attend classes on a regular basis even though they will not receive credit or a grade for the class. Audited courses do not fulfill graduation requirements, do not affect a student’s grade point average, and are not eligible for financial aid or veteran’s funding. The application process and tuition and fees for auditing a course are the same as a student enrolling for credit. With the instructor and division chair’s permission, course enrollment may be changed from audit to credit up to 1/3 of the course length or 5 weeks for a full-length semester course and 3 weeks for a short term or late start course.

Students wishing to change their status in a course from credit to audit must complete an audit request form no later than the drop date for the course. Any request to change from credit to audit after this period must be approved by the appropriate instructional dean prior to the withdraw deadline. Contact Cardinal Central if you have questions or would like to change your course enrollment to an audit. A student can only change their course status once per course, either audit to credit or credit to audit.

Courses not approved for audit:

• Selective/Limited enrollment
• Art activity
• Physical Education activity
• Science laboratory

Attendance

Students are responsible for attending the courses in which they are enrolled. For face-to-face courses, students must attend at least one class period during the attendance-taking period to be reported as attended. A student who attended only one session is still counted as attending. For online courses, students must post to a discussion forum, submit an assignment, or complete an assessment to satisfy attendance requirements. Simply logging in to their online class is not considered attending.

Failure to attend during the first two weeks of a full-length semester course or the first week of short-term, late start, or summer course will result in a drop for non-attendance. If necessary, students’ financial aid awards and veteran’s benefits will be adjusted if they are dropped for non-attendance.

Withdrawing from Individual Courses

To withdraw, a student must log in to their MyNIC account, access Self Service, and withdraw from the course. Withdrawal deadlines are published on the academic calendar. After the deadline, students may appeal a late course withdrawal to the appropriate Instructional Dean. A student who officially withdraws by the deadline will have a W grade recorded on their official transcript. Students who stop attending and do not officially withdraw may receive a grade of F. Payment of tuition and fees is required for all courses when withdrawing.

Withdrawing from all Courses

To withdraw from all courses, a student must log in to their MyNIC account, access Self Service, and withdraw from all of their courses. Withdrawal deadlines are published on the academic calendar. Students who do not withdraw by the published deadline dates may petition the Admissions and Academic Standards Committee if there are extenuating circumstances by completing the Appeal Form. Students who stop attending and do not officially withdraw may receive a grade of F. Payment of tuition and fees is required for all courses when withdrawing.

Repeating a Course

Students may repeat any course provided they have not completed a more advanced course for which the first course is a prerequisite. While all grades earned remain on the official transcript, only the grade earned at North Idaho College for the most recent course attempt is calculated into the grade point average. Transfer courses may be considered your most recent grade for program requirements but will not be used in grade point calculations. Students should choose to audit if repeating a course as a refresher.

Note: Repeating a course may affect financial aid funding and may not be permitted if the course has already been used to earn a degree.

Academic Standings

Dean’s List

To qualify for the Dean’s List, students must complete at least 12 credits in a term, earn a semester GPA of 3.75 or higher, and receive letter grades of A, B, C, D, or F in 80 percent of their classes.

Probation, Suspension, and Disqualification

This policy applies to any student enrolled in one or more credit hours at the end of the add/drop period for fall and spring semesters, and summer session. Students, staff, and faculty have a shared responsibility to follow this policy in the interest of upholding standards of academic performance and achieving educational outcomes. Students who are placed on probation, suspension, or disqualification will be notified by the Registrar’s Office after final grades are posted for each semester/session. Students must maintain a minimum cumulative grade point average (GPA) of 2.00 to be in good academic standing. Students who do not meet this standard will be placed on academic probation, suspension, or disqualification as defined below.

Students on probation, suspension, or reinstatement from disqualification who raise their cumulative GPA to at least the minimum 2.00, will return to good academic standing. Students on probation, suspension, or reinstatement from disqualification must have the approval of a designated advisor to register each semester until good standing is achieved.

This policy is separate from all financial aid policies governing satisfactory academic progress. Students should contact the Financial Aid Office for those policy details and requirements.

Academic Probation

Students whose cumulative GPA is below 2.00 will be placed on academic probation. Students on probation who earn a semester GPA of at least 2.00 will be placed on continued probation until their cumulative GPA is at least 2.00. Students on probation who do not earn a semester GPA of at least 2.00 will be placed on academic suspension.

Academic Suspension

Students placed on academic suspension may not enroll in classes for one semester, excluding Summer Session. Students may petition the Admissions and Academic Standards Committee to return the following semester. Students approved for reinstatement must satisfy any conditions required by the Admissions and Academic Standards Committee.

Academic Appeals

Students should follow the guidelines below to address late withdrawal appeals and reinstatement to enroll following suspension and disqualification. Note: There are specific program appeal processes and procedures in fields such as Health Professions and Nursing. If you are enrolled in one of these programs, please check with your advisor or division chair regarding the details.

Admissions and Academic Standards

Petition the Admissions and Academic Standards Committee for consideration of late withdrawal appeals from all courses within a term or reinstatement to enroll following suspension and disqualification. For late withdrawal requests from a single course, refer to the Withdrawing from Individual Courses section. Petitions for late withdrawal appeals must be submitted within two years from the semester in which the late withdrawal is being requested. Students who wish to appeal should complete an Admissions and Academic Standards Appeal form. Furthermore, students may appeal decisions rendered by the Academic Standards and Appeals Committee by preparing a written Statement of Appeal and any supporting documentation. Submit the documents to the Office of of the Dean for Enrollment Services within seven business days of receiving the committee’s decision.

The Statement of Appeal must contain the following information:

• Student’s name, local address, and telephone number.
• Statement of concerns regarding the original decision.
• Arguments supporting the student’s position.
• Proposed resolution.
• All relevant supporting documentation.

The Dean of Enrollment Services will review the submission, conduct any inquiries, and respond with a written decision to the student within 15 working days. This decision is final.

Instructional Petitions

The information below guides students on addressing academic integrity petitions, concerns about an instructor, grade changes, and course substitutions.

Students should follow the procedure outlined in 5.06.01 Academic Integrity to appeal decisions regarding academic integrity sanctions. Students should follow the procedure outlined in 5.16 Student Complaints and Concerns to address concerns about an instructor or other instructional concerns. To petition for a grade change students should follow procedure 5.04 Grading. Each of these procedures has specific steps and deadlines.

Students should contact the respective Division Chair to discuss course substitutions. Contact information for Division Chairs can be located in the department directory. For INTR-250 course substitutions, contact the Dean of Instruction for General Studies. Academic advisors or Cardinal Central will provide students with staff contact information for course substitution requests.

Academic Renewal

With the principle of encouraging and rewarding determination, self-discipline, and achievement, North Idaho College will allow a student to petition for academic renewal under the following conditions:

1. Renewal may only be petitioned once, for one or two consecutively enrolled semesters, with one year or less between the two semesters.
2. At the time the petition is filed, a minimum of one year must have elapsed since the most recent course work to be disregarded was completed.
3. Before the petition may be filed, the student must complete at least 12 semester hours of course work at North Idaho College with a minimum 2.50 grade point average (GPA) after the disregarded semester(s).
4. Renewal will not be granted for individual courses within a term.
5. Students holding an associate’s or bachelor’s degree are not eligible for academic renewal.

Requirements for consideration:

• A completed petition for academic renewal form must be filed with Cardinal Central.
• No more than two consecutive terms (with one year or less between the two semesters) of substandard work, below 2.00, may be disregarded from the computation of credits, grade points, academic standing and eligibility for graduation.
• Work from other accredited colleges will not be considered for calculating the GPA.
• When coursework is disregarded, the student’s academic record will be annotated; all coursework remains on record, ensuring a true and complete academic history. Academic renewal actions are irreversible.

Since this is a policy of exception, no exceptions will be made to the stated conditions above. The Registrar, Dean of Enrollment Services or their designee is the designated authority for approval of academic renewal. Academic renewal by North Idaho College does not guarantee that other institutions will approve such action. The determination will be made by the respective transfer institutions.

Alternative Credit Awarded

No more than 24 credits earned by examination and 32 credits earned by correspondence or examination may count toward an associate’s degree.

Advanced Placement (AP) Examination

Upon completion of a high school AP course, students can complete a national exam and be awarded credit based on the score. For more information, visit the College Board AP website.

NIC awards credit for the following AP exams:

College Level Examination Program (CLEP) Examination

All students can be awarded credit for a CLEP exam based on the score. For more information, visit the College Board CLEP website.

NIC awards credit for the following CLEP exams:

Credit by Exam

A student may petition to challenge courses based on work done through private study and/or employment, or to validate courses taken at non-accredited institutions. Students are not permitted to challenge a prerequisite course after having completed an advanced course. Credit by examination is not financial aid eligible and will not be granted for a course that a student has previously taken for credit or audited. Credit will be granted provided the student earns a grade of C or higher. Neither grades nor credit earned through the challenge process will be counted in any given semester to determine credit load or grade point average, nor will they be included in computing cumulative grade point averages. Students may challenge a course prior to or during enrollment in a course through the second week of fall or spring semester, or through the first two days of a short course or summer session. Contact Cardinal Central for more information.

International Baccalaureate

Students can be awarded credit for International Baccalaureate exams in certain subject matters. For more information, contact Cardinal Central.

Modern Language Placement

One full year of high school study in a modern language is generally considered equivalent to one semester’s work in college. To receive college credit for high school or independent work, a student must take a vertical placement examination in the target language and complete the next semester advanced level with a grade of C or higher at North Idaho College. Placement in and completion of the second elementary level or first intermediate level will enable a student to receive credit for the first elementary level; placement in and completion of the second semester intermediate level will enable a student to receive credit for the first three semesters of the target language once appropriate paperwork has been completed and fees have been paid. Credit awarded may or may not transfer. We recommend students contact the college they plan to attend. Contact Cardinal Central for more information.

Graduation

Students may graduate upon completion of all requirements of their program of study at the end of any term. A commencement ceremony is held once each year in May. Students eligible to participate in commencement are graduates from the previous fall or students who plan to graduate in the spring or summer semesters.

A student must submit a graduation application whether or not they plan to participate in the commencement ceremony. Students are encouraged to submit their graduation applications by November 1 for Spring Semester, March 1 for Summer Session, or May 1 for Fall Semester. Applications are accepted through the Friday prior to the last week of the term. Early filing enables the Registrar’s Office to evaluate a student’s audit/transcript and determine any deficiencies (course, grade, etc.) in the program of study in course changes are needed. A diploma will not be issued if a student has not fulfilled all financial obligations to the college.

Final Credits Earned and Exceptions

Candidates for certificates or an associate’s degree must earn a minimum of 12 credits at North Idaho College toward the certificate or degree. In cases where the certificate requires fewer than 12 credits, a minimum of six credits must be earned at North Idaho College.

Effective Catalog of Requirements

The program requirements listed in the catalog in effect at the time of admission will be used to determine the associate’s degree or certificate requirements for graduation. This catalog used for program requirements must be less than four years old. If a student does not enroll for a period of at least one year, the catalog year of readmission will be in effect.  A student whose catalog has expired should meet with their academic advisor to review and determine a new catalog year. Students must submit a program change form to update their catalog year.

Prior Bachelor’s Degree and General Education

Students who submit official documentation of a bachelor’s degree from an accredited (from an approved association) institution will be considered to have met all general education requirements. Students pursuing a program after completing a bachelor’s degree from an accredited institution will be evaluated on a course-by-course basis as appropriate for any program prerequisites or requirements, including course grades, in effect at the time of admission.

Transcripts

The transcript is a record of all courses for which a student enrolled and completed each semester. This document includes credit hours, including semester and overall totals, final grades in each course, any course withdrawals, notations for course repeats, any transfer credit and courses including exam credit, semester grade point averages, and a cumulative/overall grade point average. Transcripts are permanent records and are maintained forever.

Requests for Transcripts

Transcript requests must be made online through our vendor, the National Student Clearinghouse. Federal regulations require that transcript requests be signed by the student to authorize the release of the transcript. Payment must be received prior to sending a transcript. Transcripts are not issued until all outstanding accounts are paid and all holds are released. Transcript production time is usually 2-4 business days during the term. Please allow up to 10 business days at the completion of each term.

Unofficial transcripts are available at no charge through MyNIC. If access no longer exists, please request an official transcript.

Transcripts from Other Schools

Copies of transcripts from other institutions requested by students for admission purposes will not be issued. These transcripts become part of a student’s permanent file. Students should contact the institutions directly for a copy of their official transcript.